Ship your own motorcycle overseas by plane, don't get scammed by the shipping companies.
In this blog post I will explain the steps required to ship your motorcycle overseas yourself, registration and insurance and all that kind of stuff, step by step, it's not difficult.
Using specialized shipping companies is usually not worth it - they usually don't clear customs for you, and they don't prep your bike, so you are left doing most of the leg work anyways so DON'T use a shipping company unless they do these things for you. I have experience shipping a Honda 919 Hornet from Calgary, Alberta, Canada on Air Transat to Gatwick airport, London, UK in 2006.  I'm also including some information from friends of mine that have shipped their bikes from Vancouver to Frankfurt in 2010, and most recently Calgary to Frankfurt, Germany in 2012.  This post deals with flying your bike air freight one-way, and then storage overseas.   People often debate weather or not it is worth shipping and my answer is usually that if you are planning to use the bike to Europe for more than about 2-3 weeks, then it is a tossup in terms of cost.  If you're going to Thailand, rentals are less than half the price so renting might be a better option.  Of course there is less effort renting.  If you plan on going overseas on a regular basis or for long term, then shipping your bike there is a good option. 
The savings shipping by sea are usually not worth it.  Shipping by sea from Canada to Europe you are looking at about $800+ and an uncertainty factor at when the bike will arrive at port, and you may be responsible for storage fees at the destination if you are no there exactly when the bike arrives.  By air freight, you are looking at about $1000 to $1300 each way, depending if you ship your motorcycle crated as non-hazardous (battery and gas removed), or strapped to a pallet for example as hazardous (with battery and some gas).  Usually shipping hazardous is your best bet as it will cost perhaps only $80 extra and you save yourself the trouble of the crate, battery purchase and jerry can issues.  This does not include the customs clearance at the other end which may run you about $200.
For additional information I find searching Horizons Unlimited and ADV Rider indispensable.

Step by step what you need to do:


Quotes, Arrival Times

  • Get quotes from various airlines on air freight for shipping the motorcycle.  Be sure to ask them exactly what they need done to the bike, what they need from you, and what paperwork they need you to have or fill out.  Often they will have options, hazardous or non-hazardous, and crated or strapped to a pallet with clear plastic wrapped over your bike to prevent damage and associated costs for both options.  It is usually only $80 more to ship on a pallet, they roll your bike onto a pallet and cut two holes for your tires to go in the boards and the bike sits pretty stable on it, they tie it down.  It's much easier to just leave 1/4 tank of gas, battery disconnected but still installed.  If you ship in a crate you have to worry about taking the front tire off, windshield off perhaps, not shipping the battery and completely draining the gas tank and needing a jerry can and new battery at the destination if you ship non-hazardous.
  • If you decide to ship in a crate, you can find out the total crated weight of your shipment with dimensions by looking up the wet-weight of your bike, subtract gas weight, and add crate weight, and determine crate dimensions.  A typical sport bike crate might be 30 inch wide, 42inch tall, 89 inch long,  80 lbs.
  • Usually you'll want to arrive on the same day or within 1 day of the arrival of your bike. Make sure that the customs office will be open when you get there or else you'll be wasting valuable touring time waiting. 

Get bike ready, luggage considerations

  • Read my blog post on minimal packing lists for motorcycle touring, to decide how much luggage and what type of luggage you may want to mount to your bike.  The blog post goes into detail about lots of things including electrical things.  You may be able to get away with a single top case if you pack lightly.
  • Think about power on the bike, will you need a 12V power socket?  These are pretty easy to wire, you will at least need an all-weather socket with an in-line fuse, the whole arrangement will cost about $15.  You might also want to wire an automotive relay to your tail light circuit.  Here is a diagram that I drew up long ago for this.

Get International License and Insurance

  • In Calgary, you can get an international drivers license which is good for 1 year for about $25, at the downtown AMA 17th Ave.  It takes 10 minutes.  The license is to be used in conjunction with your Alberta drivers license if you are pulled over overseas. 
  • You will also need motorcycle insurance.  In the EU it is called Green Card insurance.  It is relatively cheap and you have various options.  To get your green card insurance ahead of time and mailed to you at your home address, prior to your trip, the cheapest way to do this (about $105 Euro per each month liability coverage) is to send a bank draft or money order and THIS FORM filled out to:
Mit freundlichen Grüßen
Wolfgang Plunien
ARISA Assurances S.A.
5, rue Eugène Ruppert
L-2453 Luxembourg
Tel  00352/ 262940-43
Fax 00352/ 262940-93
Wolfgang Plunien

 OR

Daniel Diewerge
Motor Insurance Luxembourg
Beschreibung: Arisa
Goldbell Center
5, rue Eugène Ruppert
L-2453 Luxembourg
Tel: (352) 262940-25
Fax: (352) 262940-68

I highly advise you do NOT use wire transfers, they cost a lot for the transaction fee and are prone to errors and you could end up paying twice to get it right.  It is cheaper and easier to express mail a money order.

You could also go in person to an ADAC office in Germany (closed on Sundays) and it may cost you about the same or a bit less.  The rates have been changing in recent years.   Stefan Knopf from Knopf Tours out of Heidelberg Germany can obtain and mail Green Card insurance to you ahead of time also.  He runs a storage facility, B&B and rental company for motorcycles also so check out his website.  He has the best storage fees I have ever seen at about $300 USD per year for a bike.

  • Optionally you can purchase road side assistance insurance.  Again, Knopf Tours is a good resource for this and the additional cost is about the same as the liability insurance.
  • Full coverage or collision coverage, from what I have found, is quite expensive and probably not worth it.  Few people get it.
  • Be sure to get travel health insurance also.  Anywhere from $30+ per month is the norm here in Canada.
  • Make sure your registration is up to date as well.

Prep bike for shipment, and get forms

  • If you use a crate, there is the issue of getting and moving a crate (for example from Walt Healy in Calgary for about $75), and if shipping back after the trip, storage or buying a new crate, and you often need to remove the wind screen and the front tire to make a bike fit into a crate, so that leads to the issue of putting the front tire back on overseas in a cargo bay.  However a crated bike is often the cheapest way for shipping. 
  • The other option is on a pallet which I prefer because you do not need to remove the tire, and you can have more luggage  mounted to your bike when it ships, luggage containing tools for example that might have otherwise made you go over the checked baggage weight allowance in the airport.
  • When shipping hazardous you leave less than a quarter tank of gas in the bike, and disconnect the battery.
    When shipping non-hazardous you would need to remove the battery all together, and remove all of the gas and provide a letter from a dealership who did this for you.  Again, Walt Healy can do this for you. However, this poses an issue at the cargo bay overseas when your bike arrives.  You'll have to figure out how to get a battery, and gas at the other end.  Maybe you've got a friend that can get these things for you waiting for you there?  My preferred method is shipping hazardous (with appropriate sticker and paperwork) on a pallet.  It may cost a hundred dollars more but I think it's worth saving the hassle.  They do the work for you, loading the bike on the pallet.
  • Be sure to bring the bike to the cargo terminal at least 48 before if flies out, or per instructions they gave you.
  • You need to leave an extra motorcycle key with the bike before it ships so that if the pilot wants to check to make sure there is no gas in your tank he can do so.  I suggest you have 3 sets of keys at least, two for yourself and one for the cargo terminal.
  • Usually they will want the bike clean and free of bugs.
  • Bring the original title or bill of sale for the bike.  You may also need "proof of insurance". 
  • Hazardous Goods label (number "9" sticker) one for each way, as well as copies of hazardous goods forms (that is, if you are shipping it as hazardous goods).  It's about $50 to get the dangerous goods documentation.
  • Photo ID, and written permission from any Lien-holder to take the bike out of the country.
  • On return shipments, customs entry forms you recieved at the port of arrival.

Here is an example of the sticker, and dangerous goods form:
Dangerous goods sticker to affix to the motorcycleDangerous goods form

 Clearing Customs

Request when your bike is being shipped that the "Airway Bill" description include the following text:

"USED PERSONAL EFFECTS AS UNACCOMPANIED BAGGAGE'

"USED MOTORBIKE"

This will apparently help avoid delays once the bike arrives at the destination.
  • Be very clear with everyone you deal with, that you are only temporarily importing the motorcycle and that it will be return shipped.  This way you do not pay any duty fees on the value of the bike.  Even if you do not plan on returning the bike to your country right away it's probably in your best interest to pretend you are shipping it back soon. As long as you don't sell the bike (which in itself may be difficult or impossible to do as you are not a resident of that country), I don't think there is any issue.  This is a topic open for discussion and research.
  • Find out when the customs office is open.  You can arrange to have a freight agent handle clearing customs for you for a fee of a couple hundred dollars, or you can go to the customs office and clear the bike yourself for usually about $60.  Customs offices are often closed to the public on certain days of the week.  For flying into the UK, I believe it is now mandatory that a Customs Broker clear customs for you.  If you want to help out your broker or attempt to clear customs yourself, you will likely need to fill out temporary importation form C110.  More forms can be found on their customs website.   A customs broker will charge you about $200 to do almost no work at all, but it is probably worth the money to save you the hassle.  They simply fill out a couple of forms and fax it off to customs to clear you.
  • I suggest you allow for up to 2 days of waiting time to clear customs unless you've got it all researched and figured out ahead of time.  I didn't plan things ahead of time in London Gatwick and I ended up staying over night in a hotel until I could find a freight agent and the customs office opened up.
  • Keep a copy of the paperwork for when you are shipping the bike back.

Storage

  • If you don't have any friends overseas to store your bike, consider Knopf Tours out of Heidelberg, it's about $300 USD per year for storage in his storage facility, perhaps the cheapest storage company in Europe and also perhaps the best. Stefan also runs a B&B and can perform tasks for you such as oil changes or battery removal or getting parts for you for a service fee.  He also lets you use his tools if you need to do your own maintenance!  Great guy.
  • Be sure to take notes or photos of your bike before you leave it there, this way you can have a record of things like tire tread wear, chain or sprockets wear and parts that need replacement, so you can be prepared with tools and/or parts next time you go.
  • Fill the gas tank full and add an appropriate amount of fuel stabilizer.
  • Drain the oil, or do an oil change.  I usually don't worry about flat spots developing on the tires in storage because I have not witnessed them (2 years at a time, Michelin Pilot Road tires), but you may want to put the bike on stands.

Going back another year

  • To renew your registration you'll want to get temporary insurance through your local insurance company for, say, 1 week.  Take this temp insurance to the registry office and get 1 year of registration.  You can then take this registration with you when you go on your next trip so that if you get pulled over overseas you can show not only your Green Card insurance (that you will need to get again) but your drivers license and registration as well.
  • Arrange for your battery to be recharged, or arrange for the purchase of a new battery.

 Most importantly, have a great adventure and have fun!
Be sure to check out my related blog post about packing lists and luggage suggestions for motorcycle touring.

 

10 Responses to How to fly and store your motorcycle overseas for touring, without using a shipping company, cheaply

  1. […] compiled some packing lists below for the light traveler. Also check out my blog post on how to ship your motorcycle overseas.  It’s impossible to plan for all bad things that could happen.  If you are traveling in […]

  2. steve selig says:

    gave this a quick read at this point and will certainly be going over it in fine detail later. It looks very well written/organized.

    I am considering shipping my bike [bmw f800gs] to europe [ i.e. italy] for a 3 week ride in 2015. After reading some of your article I now am thinking of storing it there in italy [with friend] to go back for a future ride.

    I am wondering if you have any updated info since when you wrote the article?

    p.s. tenative plan this summer is:

    july: ride ottawa to james bay [and “some” of trans taiga rd] and back over about 8-9 days

    aug: ship bike to whitehorse and ride back to ottawa via anchorage; “highway to the sun” montana; yellowstone nat park; mt rushmore SD.

    • Curtis says:

      Yes I have a tidbit of updated info: I believe that if you are a Canadian shipping your own bike with Canadian plates on it, that you do not need to have your registraion up to date. All that matters is that you have a bill of sale (or title) and Green card insurance (I get mine through ADAC, Germany).
      I know that this is the case for South America, and I believe it is also the case for most if not all places overseas. This is great, saves the hassle of getting registrations updated.
      Sounds like you have a great trip planned, I’ll be riding highway to the sun this summer as well, apparently it’s worth it for the views but it’s really slow-going with all the traffic.

      • Curtis says:

        What I mean by this is that if you keep your bike in Europe for an extended period (years), you don’t need to keep updating your registraion nor updating the year sticker on the plate.
        (Correct me if I’m wrong, pretty sure though).

  3. Nicholas Walker says:

    Hi Curtis:

    Great information. Thank you! How long can I leave my Canadian Bike (1200RT) in Europe with Canadian plates on it? Re: ‘Registration’ January 22 /14 answer. So I do not need to renew mw reg sticker in Canada every year? I will load out of Toronto, and fly into Frankfurt or Munich…Any tips on those arrival points as far as German Customs is concerned?

    Nick

    • Curtis says:

      For registration I have been getting mixed information. Myself, I call up my insurance company (State Farm) and get about 1 week of temporary insurance so that I can renew my registration for that year and put the new sticker on the plate of the bike each time I go to Germany, short term, as a tourist. In Germany I also get Green Card insurance. Here is a website that agrees with me: https://www.shipoverseas.com/us/more/how-to-ship-a-car-overseas-faq.html

      However, some people I’ve talked to think it is not necessary to update registration, and that you can just have proof of ownership (such as old registration papers or Title or Bill of Sale) and your Green Card insurance. So I can’t give you a definitive answer, but to save you money I think it would be a great thing to know as temp insurance and registration can be a nuicence.

      As for tips at the port, I haven’t flown personally into the port in Frankfurt, but I have a friend who has and I think he may have cleared customs by himself by going into the customs clearance office at the airport, be sure they have hours that are open to the public when you arrive. I believe it was not too difficult for him. When I imported my bike it was through London, UK. I had a freight agent (who I had to find and pay for), clear my bike through customs. It consisted of a form that stated I was to keep the bike in the UK no longer than 30 days, as a temporary importation for travel purposes. I would expect you would have something similar. When I did mine, I took the bike and went to other parts of Europe with it which did not require any sort of forms, therefore the fact that my bike is still in Europe but not in the UK any more should satisfy that form… however, I don’t think I would be worried about all of this if you were to fly into Germany and exceed the importation time allowance as I can’t see how they would be able to check up on you.

  4. Scott says:

    Interested in attending the Isle of Man TT 2016 from BC. For sentimental reasons, I’ve decided to take my bike instead of renting a one in Douglas. Because of the time line, its a question of either shipping by vessel vs airfreight to the UK. Your thread is great advise and wondered if you had anything thing to add Curtis besides what you’ve already suggested. Thx Scott

  5. john williams says:

    I’m moving to thailand and I am trying to take my Hayabusa there, any info for airfreight too thailand?

  6. Luke Bouma says:

    I want to fly my Harley Road King to Europe this August for a 2 month trip I understand that Air Canada has a special on that if you fly with the bike out of Calgary to Frankfurt or Paris the cost is under $700.00 one way as long as I fly on the same plane.I have found insurance and green card from Tour Insure that I can pay from here with Visa or Master card. I found that I can get full comprehensive insurance. I intend to leave it parked at a friends place for use in 2016 for an other 4 months of riding. I just wonder about getting the bike out of customs in Frankfurt has anyone done this and what are the hurdles I have to be able to overcome. Also does anyone have any advice on different oddities in there driving laws. I intend to be all over Europe and follow the Grand prix motor cycle racing in 2016

    • David Campbell says:

      Hi Luke,
      Like you I plan to be in Europe motorcycling in 2016, so I am very interested in your experience in 2015. What can you tell me about the Air Canada special you mention and any difficulties that you may have experienced? Very much appreciated.
      David Campbell

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